Job Opportunity : Adminsitrative and Finance Associate

LOCATION 🌆️ Maroua-region-extreme_nord-cameroun
Publié Le : May 22, 2023


JOB OFFER - UNDP United Nations Development Programme , Maroua   Adminsitrative and Finance Associate Job Identification 10767 Locations : Maroua, Cameroon Apply Before : 05/26/2023, 10:00 AM Job Schedule : Full time Agency : UNDP Grade : NB3 Vacancy Type : National Personnel Service Agreement Practice Area : Management Bureau Regional Bureau for Africa Contract Duration 1 Year with Possibility for extension Education & Work Experience Bachelor's Degree - 3 year(s) experience OR High School certificate- 6 year(s) experience Other Criteria High school diploma; or Bachelor's degree in in Management, Finance, Accounting, Administration with 3 Years Required Languages Excellent command of the French language, Desired Languages a good knowledge of the English language (reading and writing) would be an additional asset Vacancy Timeline 1 Week Job Description   1.         Position Information   Office: UNDP Cameroon/Regional Stabilization Facility for the Lac Chad basin – Cameroon National Window Project TITLE: Adminsitrative and Finance Associate   2-Office/Unit/Project Description (max 300 words)   Briefly describe the office/unit/project structure and context For several years, UNDP, with the support of various donors, Japan, Germany, Sweden and the European Union, has made early recovery and stabilisation within communities hard hit by the crisis a priority. More recently, UNDP has committed to the implementation of the regional stabilisation strategy, adopted in May 2018 by the States Parties of the LCBC and endorsed by the African Union. In order to implement this strategy, UNDP has proposed a regional facilitation programme to the concerned states, which was officially launched at the second governors' forum held on 17 July in Niamey. On 7 October 2019, Cameroon held a Steering Committee meeting on the National Stabilisation Window, which is a variation of the regional stabilisation project. The socio-economic situation and the endemic unemployment of youth and women in the intervention zones call for immediate interventions to consolidate the trend of return and the setting in orbit of an irreversible stabilisation. The implementation of such immediate actions requires within the National Stabilisation Window team the presence of an Information technology, Database and GIS Assistant who will work under the supervision of the Project Coordinator in collaboration with the whole team based in Maroua and Yaounde as well as with colleagues from other projects.   Rationale / background and the objectives of the unit or project The project has three key objectives: To maintain a minimum level of security in the intervention areas; To address urgent needs for basic social services and infrastructure; To provide immediate opportunities for access to sustainable livelihoods The achievement of these objectives is guided by three main principles: Provide a different delivery model; Radically changing the scale and nature of interventions on the ground; Simultaneous coverage of a range of areas (in all 4 countries) in agreement with the civilian and military authorities.   Briefly describe how the required services will contribute to the work of the unit/project To achieve the expected results, the implementation of the project will require financial expertise for budget monitoring, reporting to the various donors (dashboard,  disbursement plans, etc.). In addition, as the Maroua field office manages the entire Far North and North region, good budget planning, meticulous monitoring of activities and the rigor of a financial expert is necessary.   d)If applicable, explain any specific challenges around the unit, project and/or work required (e.g., security risks involved in conducting the work in certain communities, certain cultures and practices unique to the stakeholders, etc.) The project is subject to many challenges : The project’s interventions are planned in areas still under attack by armed terrorist groups Maroua duty station is far from the national capital and in a very difficult climatic region The contractors are for the most part unprofessional   3.         Scope of Work (5 to 7 items only)   Briefly describe the required activities (scope, location, subjects, etc.) and other information that will help prospective Contractors understand the nature of the work Financial expert will be based in Maroua and will assist the Project manager in the day-to-day management of the Stabilisation Project. He or she will be responsible for ensuring the following outputs In administrative matters: Supervise and coordinate all financial activities, supplies and purchases In financial matters: Conduct a financial normative watch and ensure the interface vis-à-vis UNDP headquarters and partners; ensure internal control to ensure strict compliance with administrative and financial procedures. In terms of HR: ensure staff administration and implement HR policies within the team; In budgetary matters: Set up a budget monitoring table; make budget adjustments and corrections, monitor employee expenses in line with validated PTAs In operational matters: Ensure the effectiveness of operational systems to ensure the good quality of services provided by companies; Advise the team in the implementation of activities   If applicable, include any relevant  literature/data/information/policy framework that may be required for each activity.    In order to achieve these results, he or she will be specifically have : • Technical skills : Have a good knowledge of accounting and budget management tools, Have a good knowledge of budget monitoring tools, Have good knowledge in the preparation of financial reports, Classification and archiving of essential accounting and administrative documents, Have a good knowledge of the preparation of audits, Perfect use of Microsoft Word and Excel software and electronic communication and mail management. • Personal skills Rigor, integrity, respect for ethics, accountability and responsibility, Ability to contribute to innovation and knowledge sharing, Communication and organizational skills, Ability to work under pressure and in a team, Openness to others and aptitude for interpersonal communication, Spirit of initiative and proactivity.              4.         Institutional Arrangement   Identify the direct supervisor (s) the Contractor and attach a general overview (or Organigram) in an Annex to show the position of this function within the office and unit structure (without indicating names of individuals).   The Financial Associate will work on the direct supervision of the Project manager, Head of the Stabilization unit.   5. Competencies   Achieve Results: LEVEL 1: Plans and monitors own work, pays attention to details, delivers quality work by deadline   Think Innovatively:LEVEL 1: Open to creative ideas/known risks, is pragmatic problem solver, makes improvements   Learn Continuously: LEVEL 1: Open minded and curious, shares knowledge, learns from mistakes, asks for feedback   Adapt with Agility: LEVEL 1: Adapts to change, constructively handles ambiguity/uncertainty, is flexible   Act with Determination: LEVEL 1: Shows drive and motivation, able to deliver calmly in face of adversity, confident   Engage and Partner: LEVEL 1: Demonstrates compassion/understanding towards others, forms positive relationships   Enable Diversity and Inclusion: LEVEL 1: Appreciate/respect differences, aware of unconscious bias, confront discrimination   Cross-Functional & Technical competencies Thematic Area           Name  Definition Ethics  UN policy knowledge - ethics           Ethics UN policy knowledge - ethics Knowledge and understanding of the UN Staff Regulations and Rules and other policies relating to ethics and integrity Results-based Management   Results-based Management            Ability to manage programmes and projects with a focus at improved performance and demonstrable results Resource Management          Resource Management            Ability to allocate and use resources in a strategic or tactical way in line with principles of accountability and integrity Administration & Operations Documents and records management   Overall document (hard or electronic) management; registry and retention policy including storing and archiving Administration & Operations Vehicle management Knowledge of policy & procedures on fleet management Administration & Operations Travel policy and procedures            Knowledge of travel policy and procedures; ability to interpret travel policy, the Staff Rules, administrative 17 UNDP | People for 2030 – Competency Framework – Technical Competencies circulars and financial regulations and rules on travelrelated matters   6- Minimum Qualifications of the Successful NPSA Min. Academic Education: High school diploma min is required; Or Bachelor's degree in in Management, Finance, Accounting, Administration or equivalent will be given due consideration Min. years of relevant Work experience    At least three (06) years’ experience in Administrative and Financial / Accounting Assistance, with a strong foundation in finance and / or accounting with high school diploma (3 years for Bachelor’s degree holders) Required skills and competencies     • Excellent organizational skills and be able to produce quality results on time; • Good knowledge of the field of administrative, financial management and financial procurement procedures; • Good skills in logistics support; • Have a good knowledge of the administrative and financial procedures of the United Nations system; • Work experience in administrative and financial management with an international organization (International Organization / SNU) is a great asset; • Justify good writing skills (correspondence, reports, etc.); • Knowledge of the preparation and organization of workshops and seminars; • Be available to work full time; • Have a spirit of initiative and teamwork as well as a high sense of confidentiality; • Good ability to work under pressure, and demonstrate great responsibility in an environment of cultural diversity; • Be dynamic, have a good presentation, a sense of human relations and teamwork; • Good command of IT tools (Microsoft office package: Word, Excel, Power point, etc.); • Good skills in the use of management software;   Desired additional skills and competencies             -           Experience in the Far North would be an asset; -           Knowledge of local languages (Fulfulde, Arabic...) would be an asset.   Required Language(s) (at working level) • Excellent command of the French language, a good knowledge of the English language (reading and writing) would be an additional asset All applications must be submitted ONLINE at :   | (c)